How We Handle Personal Data
Gothenburg International School (GIS) respects the privacy of students, parents and legal guardians, prospective families, employees, job applicants and visitors to our website.
We collect and use personal data only where it is needed for a clear and legitimate purpose, such as responding to enquiries, managing admissions, enrolling students, providing education and student support, communicating with families and administering the school.
Because much of the information we handle relates to children, we take particular care in how personal data is collected, used, stored and protected.
Who Is Responsible for Your Personal Data?
Gothenburg International School is the data controller responsible for the processing of personal data carried out by Gothenburg International School.
For questions about personal data, privacy or your rights, please contact:
Gothenburg International School
Eklanda Gård 128
431 59 Mölndal
Sweden
Email: privacy@goteborgis.se
What Personal Data We May Collect
Depending on how you interact with GIS, we may collect personal data such as:
We aim to collect only the personal data that is necessary for the relevant purpose.
Why We Process Personal Data
We may process personal data in order to:
The legal basis for processing depends on the purpose for which the personal data is used.
Depending on the circumstances, processing may be necessary to carry out a task in the public interest, comply with a legal obligation, perform or prepare for a contract, pursue a legitimate interest where legally permitted, or be based on consent where consent is the appropriate legal basis.
We do not rely on consent where another legal basis is more appropriate.
Information About Children
As a school, GIS processes personal data relating to children.
Children's personal data requires particular care and protection. We therefore aim to collect only the information that is necessary and limit access to people who need the information for their work.
Where appropriate, information about how a child's personal data is used will be provided in language suitable for the child's age and understanding.
Health and Other Sensitive Personal Data
Some information handled by GIS may be classified as sensitive personal data, including information relating to a student's physical or mental health.
Such information will only be collected and processed where it is necessary and where there is an appropriate legal basis and applicable legal condition for doing so.
Access to sensitive personal data is restricted to those who need it for legitimate school purposes.
Photos and Videos
GIS may take photographs or videos in connection with school activities and events.
Where consent or another appropriate legal basis is required before photographs or videos are published or used, families will be informed about the intended use.
Where processing is based on consent, that consent may be withdrawn.
Who May Receive Personal Data?
Personal data may be shared, where necessary and lawful, with:
Where an external provider processes personal data on behalf of GIS, appropriate arrangements will be put in place for the protection and handling of that information.
Transfers Outside the EU/EEA
Some service providers may process or store personal data outside Sweden or the European Economic Area (EEA).
Where personal data is transferred outside the EU/EEA, GIS will ensure that an appropriate legal mechanism and safeguards are in place in accordance with applicable data-protection law.
How Long We Keep Personal Data
Personal data is kept only for as long as necessary for the purpose for which it was collected or for as long as GIS is required to retain it under applicable law.
Different categories of personal data may therefore have different retention periods.
When personal data is no longer required, it will be deleted, anonymised or otherwise handled in accordance with applicable legal requirements.
How We Protect Personal Data
GIS uses appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration, misuse or disclosure.
Access to personal data is limited according to role and need.
Your Rights
Depending on the circumstances and the legal basis for processing, you may have the right to:
These rights are not absolute and may vary depending on the purpose and legal basis for the processing.
To exercise your rights or ask a question about your personal data, please contact: privacy@goteborgis.se
Complaints
If you have concerns about how GIS handles your personal data, please contact us so that we can review the matter.
You also have the right to lodge a complaint with the Swedish Authority for Privacy Protection, Integritetsskyddsmyndigheten (IMY).
Cookies
Our website may use cookies and similar technologies.
Cookies that are necessary for the operation of the website may be used without consent where permitted by law. Where consent is required for other cookies, you will be given the opportunity to make your choices before those cookies are used.
Further information is available in our Cookie Policy.
Changes to This Privacy Policy
We may update this Privacy Policy when our activities, systems or legal obligations change.